Wentworth Parish Council Privacy Notice
Last updated: 16 February 2026
Wentworth Parish Council is committed to protecting your personal data and being transparent about how we use information collected through this website and through Council communications.
This notice explains what personal data we collect, why we collect it, how we use it, and your rights under UK data protection law.
1) Who we are
Data Controller: Wentworth Parish Council
Contact (Parish Clerk): clerk@wentworth-pc.gov.uk
Wentworth Parish Council is the data controller for personal data you provide to us directly, including through website contact forms and email correspondence.
2) What personal data we collect
Depending on how you interact with us, we may collect:
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Name
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Email address
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Telephone number
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Postal address (if you provide it)
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Message/enquiry content you submit via contact forms or email
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Responses to surveys, questionnaires or consultations (where run by the Council)
We ask you not to send unnecessary sensitive personal data through website forms.
3) How we collect your data
We collect data when you:
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Contact us by email
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Submit a website contact form
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Respond to a Council survey, questionnaire, consultation, or poll
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Correspond with the Council in relation to services, meetings, consultations or parish matters
We may also receive data from other public bodies where this is required for official Council business.
4) Lawful bases for processing
Under UK GDPR, we process personal data using one or more of the following lawful bases:
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Article 6(1)(e) – Public task: processing necessary for performing a task carried out in the public interest or in the exercise of official authority vested in the Council.
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Article 6(1)(c) – Legal obligation: where processing is necessary for compliance with legal obligations (for example, local government and records obligations).
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Article 6(1)(a) – Consent: where consent is specifically requested (for example, certain optional surveys or communications).
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Article 6(1)(f) – Legitimate interests: in limited cases where appropriate and not overridden by your rights (generally used minimally by parish councils and only where relevant).
Where we rely on consent, you can withdraw consent at any time by contacting us.
5) How we use your personal data
We use your personal data to:
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Respond to enquiries and correspondence
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Process requests you submit through our website
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Administer consultations, surveys or questionnaires
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Deliver Council services and communications
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Meet legal, regulatory and governance obligations
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Maintain appropriate records of Council business
We do not sell your personal data.
We do not use your personal data for commercial marketing.
6) Sharing your data
We only share personal data where necessary and lawful, including with:
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Council staff/officials who need access for Council business
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Professional advisers or service providers (for example, website hosting, IT/email providers), acting under contract
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Public authorities, regulators, law enforcement, or other bodies where required by law or official process
If survey/consultation results are shared with relevant public bodies, personal identifiers are removed where appropriate.
7) International transfers
We aim to keep personal data within the UK.
If any supplier processes data outside the UK, we will ensure appropriate safeguards are in place in accordance with UK GDPR.
8) How long we keep your data
We retain data only as long as necessary for the purpose it was collected and in line with legal, audit and record-keeping requirements.
Typical retention periods:
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General enquiries/contact form submissions: usually up to 12–24 months unless needed longer for ongoing matters
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Council business records: retained in line with statutory and local government record-retention requirements
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Consultation/survey responses: retained for the life of the project and any required audit period
Where data is no longer required, it is securely deleted or anonymised.
9) Data security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.
10) Your data protection rights
You have rights under UK GDPR, including:
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The right of access
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The right to rectification
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The right to erasure (in certain circumstances)
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The right to restrict processing (in certain circumstances)
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The right to object (in certain circumstances)
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The right to data portability (where applicable)
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Rights related to automated decision-making (where applicable)
To exercise your rights, contact: clerk@wentworth-pc.gov.uk
We will normally respond within one month.
11) Cookies
Cookies are small text files stored on your device when you visit a website.
Wentworth Parish Council website currently uses a minimal number of cookies. At present, we use one strictly necessary cookie:
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Name:
wpEmojiSettingsSupports -
Provider: WordPress / wentworth-pc.gov.uk
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Purpose: Checks whether your browser can display emojis correctly
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Type: Strictly necessary
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Duration: Session (deleted when you close your browser)
We do not currently use analytics or advertising cookies on this website.
Because this cookie is strictly necessary for basic website functionality, consent is not required.
If non-essential cookies are introduced in future, this notice (and cookie controls) will be updated accordingly.
12) Links to other websites
This website may contain links to external websites.
This privacy notice applies only to Wentworth Parish Council’s website.
Please read the privacy notices of other websites you visit.
13) Changes to this notice
We keep this notice under regular review and will publish updates on this page.
14) Contact us
If you have questions about this notice or how your data is handled, contact:
Parish Clerk
Email: clerk@wentworth-pc.gov.uk
15) Right to complain
If you are unhappy with how we process your personal data, you have the right to complain to the Information Commissioner’s Office (ICO):
Information Commissioner’s Office (ICO)
Website: ico.org.uk
Telephone: 0303 123 1113